What we have already seen are document management phases based on the document lifecycle. In other words, these cycles define the “age” of information. Like the archiving phases, the information life cycle consists of 3 ages, namely: It is important to carefully store valuable documents that are difficult to replace or will take a long time to replace. This includes documents such as original birth and marriage certificates, as well as property certificates. Ideally, store these hard-to-replace documents in a locker or safe at home that is flame retardant, waterproof and burglar-proof. Other important documents can be stored at home or carried in your wallet or purse. These records and documents are required for identification or emergency© medical treatment. – The images/sounds captured by the video surveillance systems will be deleted within a maximum period of 1 month after their capture. Unless the records show serious or very serious criminal or administrative offences that cannot be remedied. The documents to be kept must be original.
Copies have no legal value if they are requested by the administration. As for the form of maintenance, files can be stored both in paper and electronic form. The only requirement is that authenticity, integrity and legibility are guaranteed. In addition, the administration must be able to access it quickly and without delay, as requested. Regardless of how documents are stored, it is important to archive and review documents regularly. Deciding when to delete old files is usually difficult. Table 1 lists important documents and documents that are frequently required and explains why© they are important. The table also©provides guidelines on how long these records should be retained. Did you know that documents have a life cycle? Yes, they do, and recognizing them can help your organization determine strategies for managing, organizing, and filtering information for job effectiveness and efficiency. So be careful. Please also note that the four-year limitation period for the Liquidation Act does not affect the right of investigation (art.
66.bis LGT). With the exception of tax credits, the non-prescribed nature of the right of control of the administration is established for periods already prescribed if they are effective in the non-prescribed years (Article 115 LGT). Before the General Data Protection Regulation (GDPR) came into effect, documents containing personal data of customers, workers, or suppliers did not have a set destruction period, but they are required by their licensing companies to set a date from which these documents must be securely deleted. Article 42 on foundations and associations refers to the obligation to keep for ten years the documents or records proving the use of the funds in the various projects. This type of file creates documentation that is used continuously because of its relevance. It corresponds to the characteristics of the primary assessment (ACTIVE), i.e. they have an administrative, legal or fiscal meaning. No matter where you live, there is always a risk of fires, floods and other disasters, and your home and important documents can be completely destroyed.
Be prepared to minimize the impact. Have a backpack, bag, emergency box or bucket handy, or electronic storage device (USB flash drive) for the upcoming deployment. This emergency kit should include hard copies or electronic images of important documents so that you can quickly take it with you at the time of evacuation: credit and banking information; Driver`s license; birth certificates; insurance information, including health insurance, health insurance, automobile insurance and household insurance©; important medical©information such as medications and immunization records; inventory of movable property with photos or videos; List of ± usernames and passwords for Internet access accounts.